Gesondheid Docs
Patient Records
How patient files and intake flow work in everyday practice.
The Patient File
Every patient has a file with their details, medical history, and consent records.
Personal Details
- Full name
- SA ID number (auto-fills date of birth and sex)
- Phone number (primary + alternative)
- Preferred contact method (SMS, WhatsApp, email, phone)
Medical History
Each entry is tracked over time as active or resolved.
- Allergies
- Chronic conditions
- Chronic medication
- Surgical history
Women's Health (when relevant)
- Menstrual status
- Pregnancy status
- Breastfeeding and contraception status
- Basic obstetric history
Consent
- POPIA consent (date recorded)
- Financial responsibility acceptance (date recorded)
No deletions. Inactive patients are hidden by default, but records are preserved.
Patient Intake
The generic intake link starts with quick lookup, then branches to the right flow.
Lookup First
- Patient enters phone number
- Patient enters SA ID number
If there is no match, the new patient form opens with lookup values pre-filled.
New Patient
Patient completes demographics, medical aid, history, current symptoms, and consent.
A patient file and consultation are created together on submission.
Returning Patient
Matched patients skip demographics and update history/symptoms only.
Direct Intake Link
From a patient profile, you can send a personalised request link with optional history updates.
Day-to-Day
- Send intake link before the visit
- Patient completes lookup and form
- Review history and current symptoms before seeing the patient
- Open consultation with context ready
Gesondheid — People, not paperwork.